Tour and travel planning under one roof
We advise you and plan tours that suit all your needs and minimise the environmental impact.
Tour planning at TOUR LOUNGE means we check the feasibility of your route, clarify seats, comfort, equipment and instruments, align daily schedules with access routes, parking and backstage specifics, and dispatch vehicles and drivers for every leg.
From city transfers between airport, hotel and venue to intercity drives from venue to venue and multi-week productions: one plan, one point of contact, across Europe.
Last updated 16.09.2026
What TOUR LOUNGE gives you
All our services under one roof
One single point of contact, available 24/7
Adherence to specified budgets
Experienced, professional staff
Support if problems or delays occur
The four building blocks of tour planning
Planning
- Advice on the best routes, schedules and hotel locations
- Eco-friendly tour planning
- Factoring in rail travel
- Booking local transfers
- Special transport arrangements, e.g. for equipment
Organisation
- Arranging vehicles and drivers
- Registering coaches at each venue and hotel
- Briefing drivers
- Organising branding and alterations
- Applying for authorisations
Implementation
- Providing suitable vehicles
- Branding and alterations
- Implementing specified hygiene instructions
- Regular coordination with drivers
- Complying with clothing and conduct rules
Tour planning essentials
- Checking the overall feasibility
- Seats required and people travelling
- Standards of comfort
- Equipment and instruments to be transported
- Daily itineraries, access routes, parking, backstage specifics
- Special access authorisations
Frequently asked questions about tour planning
What is included in tour planning?
Feasibility check, routing and schedule, clarification of people, seats and comfort, type and volume of equipment and instruments, alignment of daily schedules including access, parking and backstage, special access permits, dispatch and briefing of drivers, coach registration at every venue and hotel.
How are driving and rest times built into the plan?
Every leg is planned against statutory driving and rest times. On long days we use double drivers or driver changes; after late shows we plan the following day accordingly. The production schedule leads, the driving plan is built around it.
Can individual legs be combined with train or plane?
Yes. We include rail and air legs in the plan and meet the group at the next stop with suitable vehicles and a fresh crew. Local transfers at the destination are added as needed.
What is a lead driver?
On tours with several vehicles a lead driver leads the team, is the first contact for tour and production management on site and keeps the vehicles coordinated.
How early should we enquire?
As early as possible, several months ahead for peak season and large productions. Short-notice requests are usually covered within 24 to 48 hours across Europe.
Do you take care of permits and special access?
Yes. Access permits for city centres, pedestrian zones and event sites, registrations at venues and hotels and special transport for instruments and equipment are part of the organisation.
Related pages
Talk to us
We are happy to advise you on your upcoming tours and put together a tailored tour plan with suitable transport.
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